Prepare your trip - Checklist
To help ensure your stay in Rotterdam is as smooth as possible, we've put together a handy list that takes the legwork out of trip planning, allowing you to get to straight down to business as soon as you arrive.
YOUR CLASSICAL:NEXT CHECKLIST
- Update Your C:N NET Profile
- Organise Your Travel and Accomodation
- Check the Classical:NEXT Hours & Location
- Check the Conference and Showcase Programme
- Apply for a Free Mentoring Slot
- Increase Your Visibility
- Schedule Your Meetings
- Check our List of Restaurants and Coffee-Houses near de Doelen
- What to Bring
- How to Get to Classical:NEXT and Around in Rotterdam
- First Thing in Rotterdam: Badge Pick-Up
- Visit the Info Counter and the C:N NET stand
- While at Classical:NEXT
- Going Home
- Promote Your Business or Art After Classical:NEXT
For detailed information see below:
Obviously. If you have not registered before the event, you should! Remember that the earlier you register, the cheaper the registration fee. For those who are not able to register prior to Classical:NEXT, the walk-up registration on site is possible throughout the whole event.
Update Your C:N NET Profile
A few days after you have registered online, we will send you your login data. Update your profile, with a picture and a company description (at the very least!). Check your contact data! You can also post artists and records as well as your news or events. It's easy! Delegates who have not registered yet but want to do so on site can access the C:N NET database, but without the business contacts listed.
Organise Your Travel and Accomodation
Check the Classical:NEXT Hours & Location
You will be able to pick up your badge from 14:00 - 18:00 on the Wednesday - and on all following Classical:NEXT days, of course. The expo will open at 14:00 on Wednesday and on 10:00 on Thursday and Friday. Note that the Opening event will take place on the evening of Wednesday 20 May. For those who do not manage to pick up their badge before Wednesday 18:00, there will be a guest list at the door.
If you wish to purchase showcase-only tickets at the venue, de Doelen Ticket Office will be open on Thursday and Friday between 19:00 and 22:45.
Check the Conference and Showcase Programme
A full schedule of the Classical:NEXT 2016 programme can be found here.
You can also see all the programme details that have been currently announced in our overviews here:
Apply for a Free Mentoring Slot
Classical:NEXT 2016 will once again feature mentoring sessions with experts from various fields within the industry. Slots in these sessions are free but go fast! 2016 Mentoring sessions have now been announced, you can find details of this year's experts at the Mentoring page, and book your slot by emailing email@example.com. If you have not booked your slot before Classical:NEXT begins, come along to the Media Counter to ask whether any remain.
Increase Your Visibility
Looking for a way to maximise your impact on the Classical:NEXT delegates and beyond? We have plenty of ways for you to promote yourself with Classical:NEXT, from placing adverts in our Guide, Pocket Guide or website, to placing an insert in the Classical:NEXT bag (given to all participants!), to having your company on our own materials such as the bag, lanyard or wristband.
For more information and for a booking form, see our Increase Your Visibility page.
Schedule Your Meetings
Start making appointments today if you haven't already!
In order to maximise the time you have in Rotterdam, we recommend setting up as many appointments as possible beforehand to ensure you do not miss out on meeting with the teams and networks most important to your work. Remember: be succinct and be mindful that some people's schedules might not be so flexible as your own.
Use an app, your cell phone calendar, a diary, a date book, a notebook…but start thinking about with whom you want to meet.
You can browase 2016 delegates by alphabet in our online networking platform C:N NET. This lists every delegate and company that has registered (and paid) to date. Who do you want to meet? Who do you need to see? Find contact data of every delegate at C:N NET and arrange your meetings.
See our maps and floorplans to find the best meeting points – especially within de Doelen – as part of our Location Kit PDF. Want to greet, meet and eat at the same time? Then…
Check our List of Restaurants and Coffee-Houses near de Doelen
If de Doelen's own inhouse restaurant doesn't take your fancy, you'd be well served by venturing outside of the Classical:NEXT daytime venue and paying a visit to one of the many restaurants and coffee houses within walking distance. A list of our favourites is available at our Where to Eat page.
What to Bring
A compact Classical:NEXT Location Kit is available to assist your orientation on site; it can be downloaded here. In this kit, you'll find all the Classical:NEXT schedules, maps of the venues and Rotterdam in general, the Classical:NEXT A-Z, and tips from the locals - all in one handy pdf document. Please consider what pages you really need to print out (if any).
Alternatively, venue information, Rotterdam tips, and useful maps can be found on the Rotterdam section of our website.
Material to bring
Make sure to bring any supporting materials or documents to help drive your point home.
For arts presenters: bring along any promotional material used in the previous years, press clippings and/or past programme schedules.
For artists and artist representatives: think about what will make you stand out from the crowd. If you have DVD footage, bring your computer, charge your batteries and find a corner where you can show people what you've got. Bring CDs or cards with download codes to your music/EPKs, DVDs, press clippings, anything you think might help make your case, but remember: less is more. Heavy packages tend to get left behind in the hotel at check out. Instead, give a small package that makes it easy for them to look into at home. Be sure to ask for a card and follow-up a few weeks after you return home.
For labels or publishers: bring along any relevant press materials and CDs or cards with download codes to your music/EPKs both compilations from your catalogue and any individual CDs you may want to publicise or license, plus those of the artists you may want to promote for live performances. As a publisher take examples of your sheet music or commissioned projects with you.
For distributors: bring your details, your experience, even your contracts - you might sign deals right on the spot.
For programmers and journalists: bring proof of your credentials to help convince people who have limited materials that you are the one to give them to. Subscribe to our press mailing list and receive Classical:NEXT news first, if you haven't already, and check the press downloads page for information, hi-res Classical:NEXT photos and logos.
Whatever you do, don't forget to bring business cards…
How to Get to Classical:NEXT and Around in Rotterdam
In the Rotterdam section of our website, you will be able to find taxi numbers, information on how to get to Classical:NEXT from the airport or train station and how to reach each venue of Classical:NEXT in Rotterdam.
The full address of De Doelen is:
De Doelen Concert and Congress Centre
3012 CC Rotterdam
First Thing in Rotterdam: Badge Pick-Up
On site, the first thing to do would be to pick up your Badge which will give you access to the expo as well as all Classical:NEXT events and showcases. We will have your badge ready for you at the registration counter at the entrance to the expo from 14:00 on the Wednesday, and throughout the expo opening times from 10:00 to 18:00 each day.
If you have not registered by the time you arrive, you can do so at the registration counter. Make sure you arrive ahead of your schedule as processing your registration might need some time.
When you get your badge you will also be handed a Classical:NEXT Bag, chock-full of inserts including the indispensable Classical:NEXT Guide - 200 pages of schedules, texts, delegate and company details as far as provided and ads from colleagues throughout the world.
The guide also exists as a PDF file (not available before the event), which does not include the delegates directory to avoid data misuse.
Running Late? Evening Delegates List:
If you are running late on Wednesday and can't make it to de Doelen before registration closes at 18:00, no problem! We will have a list of all delegates who pre-registered at the entrance of the Opening – doors open at 19:30. So don't worry – if you have pre-registered and fully paid (!) you will get in, even if you didn't manage to pick up your badge beforehand.
Visit the Info Counter for Rotterdam Information
At the Info counter, locals will be able to help you with basic questions about Rotterdam (including transport etc.). You may also use the Info counter as a meeting point for your personal appointments.
While at Classical:NEXT
Use the first day to see the trade fair stands and get an overview of what is being presented. If you discover something you must learn more about, stick around, make an appointment or just make a list and be sure you get back there by the end of the event.
And, yes, do be sure to enjoy yourself – and do not forget to eat and drink!
When you get home again, be sure to do all your follow-ups, write thank-yous, send promised materials, just don't wait too long…
Promote Your Business or Art After Classical:NEXT
So you have promoted your presence before and during Classical:NEXT, but what about afterwards? Make sure you document your presence at the event in order to assist with future promotional activities. To help with this, our official photographer, Eric van Nieuwland, will be on hand to snap all the key moments of Classical:NEXT. Should you be on the hunt for professional photos of your stand and activities, be sure to contact Eric:
We hope these few tips help. And…welcome to the Classical:NEXT family!